Washington, DC Chapter

Chapter Governance

[DC/SLA Chapter Governance (PDF)]



The name of this unit is the Washington, DC Chapter, Special Libraries Association.
The mission of this Chapter shall be that of the Special Libraries Association.


The membership of the Chapter shall be those members of the Association who
reside or work within the geographic boundaries of the Chapter, or who elect to
affiliate with the Chapter. The Chapter boundaries shall be defined as the District of
Columbia, Montgomery and Prince George’s Counties in the State of Maryland, and
Arlington and Fairfax Counties, and the City of Alexandria and Fairfax City in the
Commonwealth of Virginia.

The Association’s Board of Directors shall define the classes of members.
Chapter membership falling below 25 members for more than one Association year
will be reported to the Chapter Cabinet Chair.


The Executive Board (“Board”) with a minimum of four members shall have the
authority and responsibility to manage the Chapter’s property and to regulate and
govern its affairs. A majority of Board members in office shall constitute a quorum
for the transaction of business at any meeting of the board.

No member shall serve in the same office for more than two consecutive terms.
Should the office of President become vacant, the President-Elect shall assume this
position for the remainder of the term. All other Board vacancies, including a vacancy
in the office of President-Elect, occurring before the conclusion of a departing
member’s term will be filled by majority vote of the remaining members of the


The President, subject to the Executive Board, shall have general supervision
and control over Chapter affairs. Term of office: one year.

The First Vice President/President-Elect shall have duties as specified by
Chapter Procedures Manual and the needs of the Chapter. Term of office: one

The Second Vice President shall be responsible for the Chapter’s
administrative continuity, and shall carry out duties as assigned by the
President and/or Board. Term of office: one year.

The Recording Secretary shall keep an approved record of all meetings of the
Chapter and Executive Board and sign legal documents jointly with the
president. Term of office: two years.

The Communications Secretary shall attend to the Chapter’s communication
needs. Term of office: one year.

The Treasurer shall have custody of the Chapter funds. Term of office: two

The Assistant TreasurerITreasurer-Elect shall work with the Treasurer for a
smooth transition of duties to Treasurer. Term of office: one year. Elected
every even-numbered year, this position exists only in odd-numbered years.

The Immediate Past President and two Directors shall carry out duties as
assigned by the President and/or Board. Directors overlapping term of office:
two years.


The Chapter Annual Business Meeting shall be held prior to January 1 5 ~ ~ of the
following year. At least one business meeting shall be held during the term of office
of each elected board. Adequate notice of meetings shall be provided to the


The Board may establish committees, which shall be responsible to the board.
The Board may authorize funds for committee expenses.

No Chapter member may serve on any one committee for more than six consecutive


Subunits may be established and disbanded by the Chapter, according to Chapter
Procedures Manual.


Funds for Chapter expenses shall be derived in part or in whole from the Association
as an allotted share of the annual dues paid by Chapter members.

Any agreement, contract, or obligation entered into by the Chapter, including the
purchase of property such as office machines, filing cabinets, computer equipment,
etc., shall have advance approval of the board. Any agreement, contract or
obligation must be in compliance with Association liability limits as prescribed in
Chapter Procedures Manual.


A Nominating Committee for each election of members to the board shall be
appointed by the board. Nomination of candidates for each office and the election of
candidates shall be determined by Chapter Procedures Manual.


The Chapter may petition the Association Board of Directors for dissolution, or for
merger with another Chapter, by vote of its membership in accordance with Chapter
Procedures Manual.


Chapters shall institute suitable mechanisms to facilitate communications with and
between its members regarding Chapter activities, affairs, issues, and other matters.


Chapter representatives to joint committees and meetings of other societies having
objectives allied to those of the Chapter and of the Association may be appointed by
the President.


This governing document may be amended by an affirmative vote of two thirds of
the members present at any Chapter meeting. Alternatively, it may be amended by
an electronic vote, by an affirmative vote of two thirds of all ballots cast. Revisions
in, or amendments to, the Chapter governing document shall be reviewed by the
Association Bylaws Committee, prior to presentation to the Chapter membership.

Approved by Chapter Cabinet: June 10, 2003

Approved by Board of Directors: January 21, 2004

Effective Date: February 1, 2004

This Governing Document was amended: November 21, 2006

Effective Date: December 1, 2006

Approved by the Bylaws Committee, Special Libraries Association

Terri Brooks, Chair, Bylaws Committee

November 21. 2006

(Signed) (Date)

Approved by the Chapter membership

Shirley Loo, President, SLA DC Chapter


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